Brainerd Public Schools

Annual Arts & Craft Festivals WE ARE STILL ACCEPTING VENDORS! All registrations will go automatically go to a waitlist for approval. Vendors will find out their status within 5-7 days of registering. When an application is approved, the payment will process. Entry Fee: Application fees are non-refundable once accepted. Vendors will receive an email confirmation of show acceptance. If an application fee cannot be processed at that time, you will be notified via phone call or email to complete the application fee. Failure to pay the application fee will result in removal from the show. Rental Fee: Please review rental spaces below. All spaces include approx. 4' of depth, with the exception of the 12'x12' spaces. Booth Sizes & Pricing 8’x4’ $85 16’x4’ $105 24’x4’ $125 32’x4’ $145 12’x12’ $150 Table Rentals(6’ or 8’) $5/table Please indicate the space you would like and the number of tables needed on your registration form. Number of Exhibits Exhibitors will be placed in the cafeteria, commons area, and hallways of the high school. We reserve the right to limit the number of exhibitors in a category (ie: photography, painting, sewing, etc.) to ensure a variety of handmade products. Please indicate the category of your products when filling out the registration form. *Exhibition placement will depend upon when the registration was submitted and at the coordinator's discretion. Please turn in your registration promptly as shows may fill quickly and before the deadline. Marketing of Event The shows are marketed through Brainerd Community Education, the Brainerd Dispatch, local radio stations, and through flyers at area schools and businesses. Vendors are encouraged to take part in promoting the event through flyers, word of mouth, social media, clubs, etc. Show flyers will be sent out with your space assignment number at least one week prior to the event. Handmade/Crafted Items Only Items must be handmade or handcrafted by you or a family member and must not include items or articles made from commercial kits or items purchased for resale. Any food vendors (jellies, jams, nuts, etc) must be licensed. Vendors violating this rule will be asked to leave and will not be allowed in future shows. Tables & Chairs Two chairs are provided at each space for no additional cost. Table rentals are available at $5/table for either a 6 ft. or 8 ft. table and are provided on a limited first come, first serve basis. Tables should be covered. Vendors are allowed to bring their own tables or displays as long as they do not exceed the allotted space. Please request additional space on your registration form for any extra equipment or space such as signs, easels, etc. Set-Up & Hours Vendors can start setting up their spaces Saturday morning at 6:30 AM. All tables must be completely set up by 8:45 AM. Dependent on district activities, Friday night set up may be possible. Please check your email one week prior to the event about set up information. Once you have arrived to the space for set up, check the flyers and table numbers to find your location.The show coordinator will be there to assist anyone with questions and finding their locations. Once tables have been set up, you will be responsible for your own items. Carts are not provided. The general public is not allowed into the space until 9:00 AM. Please do not bring friends of family through the event beforehand as this time is meant for vendor set up only. Vendors must stay for the entirety of the event. Vendors that leave prior to 3pm will not be allowed to participate in future shows. Permits & Licenses All permits and licenses required by the State of MN or the Federal Government are the sole responsibility of the vendors. For more information, call Minnesota Department of Revenue, Corporate and Sales Tax Division, 651-296-6181 or check their web site at www.taxes.state.mn.us Sales Tax Information Any required sales tax and remittances are the sole responsibility of the vendors. According to state law, you must have a sales tax number and collect 7.875% MN sales tax; this includes a one-half of one percent sales and use tax for the city of Brainerd and one-half of one percent sales tax for Crow Wing County. A copy of your sales tax certificate or sales tax letter must be included with your application for each festival or your application will be rejected. Refreshments & Admissions A refreshment and/or concessions are TBD. There is no admission charge to the public. District Building Info & Events: All district policies & regulations are followed at events houses in district buildings. All items sold at the event must be appropriate for all ages and adhere to district policies. Please keep in mind that other events may be going on in the High School at the same time as the craft show (sporting events, community education classes, meetings, etc.). Questions: If you have further questions, please contact Alexis Weber, Craft Fair Coordinator, at 218-454-6953 or alexis.weber@isd181.org. Hotel/Motel Information (Brainerd/Baxter area)

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